On the day of your wedding, we ensure your plans are carried out smoothly and discretely handle any problems that may arise. We act as the liaison with the venue, vendors, parents and couple in a process that starts in the last few months and weeks leading up to your wedding day. In the end, we pull the pieces of the puzzle together for you – your way!

Bellsvowsandkisses specializes in Day of Wedding Coordination. Our goal is to ensure that your wedding is everything you’ve been envisioning it to be. We get to know you, your love story, and your vision so we can expertly execute all of your details, manage your vendors, and set out all special touches, unique to you! When you hand over your wedding stress to us, you can focus on what matters most. So relax and fully expereience the day you've worked so hard to create. We’ll see to it that your day, happens your way!

  • Meet with the Bride and Groom to create a wedding day timeline
  •  Review all details and logistics planned for the wedding day
  • Review any arrangements the couple have previously made with vendors, and update timeline accordingly
  • Provide etiquette advice

REHEARSAL MANAGEMENT

PRE-CEREMONY

  •  Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment
  •  Ensure all flowers arrive on time and distribute to wedding party
  • Confirm photographer and videographer arrive on time, and are aware of the day’s timeline
  • Communicate any last minute details to the wedding party

  •  Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel).
  •  Remind wedding party of where they need to be the following day, and at what time

CEREMONY MANAGEMENT

  •  Confirm florist has delivered and set up all ceremony floral arrangements
  • Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location.
  •  Set up programs, guest book, unity candles, and send-off items
  • Ensure ceremony musicians have arrived and direct them as to where to set up
  • Ensure Ushers/Groomsmen arrive on time and are ready to escort guests
  • Alert Ushers/Groomsmen as to when to begin escorting guests to their seats
  • Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony
  • Handle any emergencies that may arise
  • Line up wedding party and family members for the processional
  • Cue ceremony musicians when wedding party is ready to begin processional

PRIOR TO RECEPTION

  •  Greet all vendors and instruct them as to where to set up
  • Make sure Cocktail Hour and Reception décor is set up according to plan
  • Make sure all flowers are set up according to floral order
  • For outdoor tent or barn weddings – make certain that lighting is arranged and working appropriately
  • Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
  • Meet with catering and venue staff to confirm food timing and the overall flow of the evening
  • Place chargers, menu cards and favors at individual settings
  • Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes
  • Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on
  • Assist catering and/or venue staff with remaining setup needs
  • Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each
  • Review final set up before guest arrival

RECEPTION MANAGEMENT

  •  Ensure proper flow of Cocktail Hour food and drinks
  • Locate wedding party and line them up for their introductions
  • Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced
  • Know the catering service’s schedule, and help ensure that guests are served at the appointed time
  • Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
  • Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
  • Distribute final payments and gratuities to vendors at the end of the night
  • Prevent and fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
  • Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night
  • Coordinate reception departure transportation and/or formal send-off

2-3 MONTHS PRIOR TO WEDDING

SERVICES